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19 May 2013
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Seizing the Moment 3
Table of Contents
Part A.
The Origins of Community Work
1
The Nature of Charity »
2
The growth of community organisations in NZ »
2.1
Historical influences
2.2
Early 20th century influences
2.3
1984 to 2000 influences
2.4
The current situation
3
The relationship between government and community sectors »
3.1
A comparison of governmental and community sector values
3.2
Background to key administrative issues post 1984
Part B.
Principles and Ethics in Community Work
4
Principles and community work »
4.1
Understanding principles
4.2
Some assumptions that groups may hold valid
5
Ethics and community work »
5.1
Ethics: what are they?
5.2
Why have a code of ethics?
5.3
Common contents of a code of ethics
5.4
How to ensure compliance with the code
Part C.
Nature and Types of Community Work
6
Types of community work »
6.1
Community service
6.2
Community development
6.3
Community action
7
Understanding community development »
7.1
Defining community development
7.2
Common community development principles
7.3
Common functions of a community development worker
7.4
Common community development skillsA checklist
7.5
Community development and power
7.6
The vulnerability and benefits for a community development worker working in the state sector
7.7
Best practice issues for community development workers when employed by the state sector
Part D.
Learning and Change in Community Work
8
Learning and Motivation in community groups »
8.1
How do adults learn?
8.2.
An overview of the different types of learning
8.3
On the job learning and self-reflection
9
Change and community work »
9.1
Background to change
9.2
Generalisations about change
9.3
Action strategies
9.4
Key questions about change
Part E.
The Structure of Community Organisations
10
Legal entities incorporation and community organisational structure »
10.1
Background and terminology
10.2
Incorporated societies and charitable trusts
10.3
A typical structure of an incorporated society
10.4
A typical structure of a charitable trust
10.5
Features of an effective organisation
10.6
A snapshot of an average community board
10.7
Rules for an unincorporated organisation
10.8
A note on the constitution
10.9
Governing Maori organisations
10.10.
Getting and keeping board members
10.11.
Twelve organisational features of a community group
Part F.
Defining Governance and Management
11
Defining structural and functional difference between governance and management »
11.1
An overview of the plan-do-check model
11.2
Functional differences between governance and management
11.3
The recurring pattern of the plan-do-check model of work responsibilities
11.4
Structural differences between governance and management
12
Who has the power in a community organisation »
12.1
Power and responsibility
12.2
How autonomous is your group?
12.3
Ways that power imbalances are maintained
12.4
Power and the community development worker
Part G.
The Responsibilities of Governance
13
The planning responsibilities of governance. An overview »
14
Planning the maintenance of the groups wellbeing »
14.1
Seven factors when maintaining the group's wellbeing
14.2
Plan the group's wellbeing
14.3
Succession planning
14.4
Planning for greater financial stability
14.5
Fundraising Who is responsible?
14.6
Starting a new group
15
Planning the duties of governance »
15.1
Twelve basic duties of governance
15.2
Planning implications of employing workers
15.3
A contract for board members
15.4
Delegation
15.5
Types of plans
15.6
Types of policies
15.7
A code of practice
16
Strategic Planning »
16.1
Why develop a strategic plan?
16.2
Common components of a strategic plan
16.3
How to facilitate the development of a strategic plan
16.4
Some strategic planning documents
16.5
A business plan
17
Delivering services to users »
18
Monitoring and evaluating responsibilities of boards »
18.1
Definition and principles of monitoring
18.2
Criteria for monitoring quality
18.3
What should the board monitor and how. A summary
18.4
Simple monitoring techniques
18.5
Definition and principles of evaluation
18.6
What should be evaluated and how. A summary
18.7
Getting feedback from users on the effectiveness of your services
18.8
A self check on the performance of boards in a small community organisation
18.9
A checklist of current board skills and needs
19
Accountability and compliance responsibilities of boards »
19.1
A summary of accountability and compliance actions
19.2
Monitoring accountability. A checklist of actions
19.3
Monitoring your monthly accounts
19.4
A funding plan and sources of money
19.5
Creating a paper trail. Formal approvals and efficient record keeping
Part H.
Employing Workers
20
An overview of employment responsibilities
20.1
An overview of appointment, supervision and performance appraisals
20.2
Choosing whether to employ a person or contract the work out
20.3
Appoint the right person
20.4
Legal requirements of employment
20.5
Induction checklist
20.6
How to prepare a personal work plan
21
Supervising and monitoring worker performance »
21.1
Overview of worker supervision
21.2
The aims and levels of supervision
21.3
Principles of supervision
21.4
Internal supervision (also called management or administrative supervision)
21.5
Sample monthly worker report to internal supervisor
21.6
Professional development
21.7
External supervision (also called professional supervision)
21.8
Sample letter of understanding between a community group and an external supervisor
22
Worker performance appraisals »
22.1
An overview of a performance appraisal
22.2
Understanding performance appraisals
22.3
A simple step-by-step appraisal process
22.4
Joint worker and board performance appraisals
22.5
Managing satisfactory and unsatisfactory performance
22.6
Self-assessment
Part I.
The Responsibilities of Management
23
Common responsibilities of management »
23.1
An overview
23.2
Common management responsibilities where there is no manager /coordinator
23.3
Common management responsibilities for a manager / coordinator
23.4
Assessing the performance of management
23.5
Where and how is management accountable to their board?
Part J.
Appraising Your Organisation
24
An organisational overview »
24.1
Introduction to review processes
24.2
A short organisational review
24.3
An full organisational review
Part K.
Some Current Governance / Management Issues
25
How practical is the governance and management model »
25.1
Background
25.2
Advantages of the governance / management model
25.3
Disadvantages of the governance / management model
25.4
A note on bureaucratic influences
25.5
Is the governance and management model worth the effort?
26
Professionalism is it a false god »
27
Are there too many community groups »
Part L.
Effective Meetings and Decision Making
28
Effective Meetings »
28.1
The purpose, types and styles of meetings
28.2
A checklist for running a public meeting
28.3
Some hints about running a business meeting
28.4
A common agenda for a board's monthly business meeting
28.5
A rotating chair or facilitator
28.6
Personal time management
29
Decision making in community groups »
29.1
Thirteen ways to make a decision
29.2
Making hard decisions
30
Managing conflilct in a community group »
30.1
The nature of conflict
30.2
Some facilitator responses to conflict in a group and problem solving
30.3
Two problem solving techniques
Part M.
Some Policies and Processes
31
Advocacy »
31.1
Purpose
31.2
Types
31.3
Hints for community development workers
32
Working with Volunteers »
32.1
What motivates volunteers?
32.2
A job description for volunteers
32.3
A contract for volunteers
32.4
A budget for volunteer expenses
32.5
A volunteer training plan
32.6
The future of volunteering
33
Manging Complaints »
33.1
Definitions
33.2
Principles
33.3
Outline of the complaints resolution process
34
Managing conflicts of interest »
34.1
Definitions and principles
34.2
Steps in managing a conflict of interest
34.3
Areas where a conflict of interest might apply
35
Motivation and community organisations »
35.1
Introduction
35.2
Some maxims about motivation and management
35.3
What motivates workers?
35.4
Differing views on what bosses and workers want from work
35.5
Some other hints for supervisors
36
Promoting your organisation »
36.1
Background
36.2
Design and development of a promotional plan
36.3
Working with the media
36.4
Maintaining good relationships with the media
37
Networking »
37.1
Definitions, principles and preconditions
37.2
Types of networks
37.3
Benefits of community sector networking
37.4
Some problems that may occur within a network
37.5
How to promote networking
38
How to conduct a need assessment »
39
Safe Practice »
39.1
Definition
39.2
Legal responsibilities
39.3
Professional safety
39.4
Personal safety
39.5
Safety of the organisation
39.6
Confidentiality
39.7
A health and safety checklist
40
Programme Planning »
40.1
Principles
40.2
A step-by-step programme planning process
40.3
Some hints
41
Alternative governance structures »
41.1
Common problems within boards
41.2
Short to mid-term options
41.3
Some options for serious and longer term issues
42
How to clarify roles and responsibilities within your organisation »
43
Games for Groups »
43.1
Ten icebreakers and name learning games
43.2
Ten energisers
43.3
Five end games